Conference Venues - Small vs. Large

If a business is considering putting on a conference or a similar type of business event, one of the most important decisions it will come across will be in choosing the right venue for the event. Possible components could include the number of potential people attending in addition to budget available, although one of the main factors involved will be in deciding on the size of the conference venue - will they be requiring a small or large venue? What differences will there be?

Contemplating a smaller conference venue? A business might wish to consider it if:

They would like their event to have a feeling of intimacy: On the face of it, a smaller venue may seem inferior to a larger conference venue, but it absolutely depends on how you utilise the space available to you (as they say: size doesn't matter)! While a particularly large venue should be able to fit more attendees, a smaller venue will give a more intimate ambience: a large seminar group perhaps, rather than a lecture or a presentation. Depending on the topic of the conference and the agenda for the day, a smaller, intimate venue might be ideal for your requirements.

They want an air of exclusivity at the event: In a similar vein to intimacy (see above), there's also an air of exclusivity with smaller venues. After all, only so many people have been asked to come and only a number of can be there, if there's only so much room available. This will help people who do attend to feel really special, really lucky, special, very lucky, and extremely honoured to be there in person.

Obviously, you do not want anybody to feel squashed in or claustrophobic, so it is crucial not to select too small a conference venue, depending on your needs.
Alternatively, a business hosting an event might like to consider a larger venue if:
They want attendees to be impressed: Using a larger conference venue instead of a small venue can come across as impressive - there is no doubt about that. It should help in wowing those in attendance and make them feel well cared for, which can be a great way to solidify new business relationships, if a number of the attendees are prospective customers or clients.
They are anticipating lots of people to attend: Of course, the number of people who might be coming will be one of the biggest factors in deciding whether to pick a small or large conference venue. If you are expecting masses of people to be coming on the day and/or intend to invite a lot of people, you will be requiring a venue that is big enough to accommodate them all suitably.

By all means, it will be humiliating if there are too few people there to make use of all the space, so it's imperative not to decide on too large a venue, depending on your needs.

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